Arrival Procedure

GETTING HERE

Arrival time is from 12 Noon on Monday 22nd July. Please don't arrive before this time unless you have arranged to do so in order to help with setup.

The full address is:

Field North of Park Farm Caravan & Camp Site

Park Farm,

Junction Road,

Bodiam,

East Sussex,

TN32 5XA

Google Maps pin

The entrance to the field is about 50m North of the entrance to Park Farm campsite. Drive along the track for about 100m and you will enter the AEFES field. As you enter the field you will see our check in marquee. Please park your vehicle and collect your wristbands, vehicle pass and programme.

The checkin gate is stewarded from 10am-9pm. If you arrive later/earlier and the checkin marquee is closed, please drive up to the main marquees. If it is really late, park up and come and find someone in the morning! Please don't pitch your tent on the vehicle lane (which will be marked with solar lights).

TICKETS

We don't issue tickets in the post (to save paper and money! 🙂 ) Your PayPal confirmation email is your ticket - please bring a copy of this if you can.

On arrival you will be issued with wristbands for everyone in your party. Please wear your wristband(s) at all times during the festival.

AEFES is sold out and we can't issue tickets on the gate! Please don't bring anyone who hasn't got a ticket, even just for the day, as they will not be allowed entry.

VEHICLES

The site speed limit is 5mph.

If you are coming in a vehicle you will be issued a vehicle pass when you arrive – please display this in your vehicle at all times.

If you want to be able to move your vehicle during the week, you must park on the vehicle lane once you have pitched. The vehicle lane is a very wide strip and close to where most people camp. Live-in vehicles can park adjacent to the lane.

If you want to park somewhere in the field, you can, but you will not be able to move your vehicle during the week as vehicle movement on site is not allowed outside the vehicle lane (except in absolute emergencies!) If you need to move your vehicle for unforeseen reasons please contact the Gate or HSO (phone number for HSO is below) so we can arrange an escort.

If you will be arriving late or leaving early and want to park your vehicle away from the lane, please advise someone at the checkin gate so that your vehicle can be accompanied.

This policy is to ensure the safety of everyone on site, particularly young children and people camping in small tents.

PUBLIC TRANSPORT

The nearest train station is Robertsbridge, which is about 4 miles away. From there it is possible to get a taxi with J.E. Harding Private Hire – 01580 880156

There is a bus service from Hastings (number 349)  - which stops at Bodiam Castle, a 30 minute (mostly level) walk from the AEFES site.

VOLUNTEERING

If you have offered to volunteer you should receive a Facebook message very soon with your individual volunteer schedule. This will be printed and given to you on the gate.

If you can't make one of your shifts please let us know as soon as possible!

If you haven't been able to commit to signing up in advance but would like to help out on site, we will have an Impromptu Volunteer Signup Sheet in the tea tent – please put your name down if you can help!

ON SITE

Toilets are located in the main AEFES field. There are 2 accessible/disabled toilets – please do not use these if you are able to use the other loos, as they are the only accessible loos we have.

Showers are located a short walk away on the Park Farm campsite.

There are no electrical hookups on site, but there are charging points for mobile phones etc. in the main marquees. The charging points are not supervised so anything you leave charging is at your own risk.

We have the following people on site to help make AEFES safe and enjoyable for everyone:

MARSHALLS - identifiable by Marshall armbands, they patrol the site and keep an eye on things, ask them if you need help!

The site code of conduct has a full list of our rules and is also printed in the programme. Please note the following as they are particularly important:

– There is a deep pond/swamp in the wooded area we call the Glades – please be careful!

– There are a number of rope swings around the site and in adjacent fields. These do not belong to AEFES and might be unsafe so please take care and supervise your children.

– Dogs must be kept on a lead at all times – no exceptions. Not everyone is comfortable with a dog running up to them and we need to ensure the festival is a safe place for both humans and dogs!

– All music and noise must be stopped by 11pm.

PHOTO POLICY

By coming to AEFES you agree that you may be filmed or photographed. However we know some people cannot/would prefer not to be photographed so we have decided to try a new idea this year.

If you can't or don't want be photographed close up you can get a big badge from the gate that says NO PHOTO. We may not be able to keep you out of close up shots if you participate in group events like Sports Day or the drama performance (which is usually filmed). If you have any concerns you should contact us or speak to a member of the Safeguarding team when on site.

Photographers/filmers – please respect this and don't photograph anyone with a "NO PHOTO" badge in a way that will identify them.